Room Scheduling

Room Scheduling
systems

Simple scheduling of everything.

People, private and public venues and services of all types from one easy to use booking system.

Why whyGo?
Calendar

Our Outlook
booking system.

There is only one Outlook plug-in that allows
you to schedule any person, on any technology,
on any network, in any venue and all on your existing
scheduling system in just a few clicks.

Welcome to whyGo's Outlook plug-in.

Download here.

2 - 3 simple steps

Select people

The process to select people to join your meeting is the very same process you use today. After selecting date, time and duration from your Outlook calendar you just select who you want to join your conference from your address book.

Select venues

Click the Select Rooms button and access all your private meeting, video conference or Telepresence rooms. If your venues are booked or you don’t have any, that’s ok as you can book any of our 100,000’s of public conferencing venues including live real time availability.

Select services

You can chose to add your favourite audio, video or web conferencing product such as EasyMeeting or VidTel or even add work orders such as catering, audio visual requirment and even house keeping through internal providers or via 3rd party suppliers.

Your private
rooms

View, search and select your private meeting, video conference or Teleprece rooms in either a list or graphical format by simply double clicking the room/s you want. If you have a ga-zillion rooms, don’t fret, you can filter and sort in seconds. You can even create a list of favourite rooms or groups of favourite rooms of the rooms you book regularly.

Regular & recurring
meetings

Flag a conference as a regular meeting and the next time you need to schedule that same conference, it will automatically select the people, rooms and services you requested the first time, in one go.

Or schedule it to recure in the multiple ways in which Outlook calendar allows. (and thats allot of ways)

Our public
rooms

Schedule over 3500 public Video Conferencing Facilities and Teleprence rooms worldwide. Over 1100 venues with live availability instant confirmations. Managed by 3 amazing global operation teams, 24 hours a day to ensure you get the hands on service and experience you need.

Room calendars
side-by-side

View private and public room availability at a glance in seconds. Simply click the Room Calendar buton after selecting your private and/or public rooms to see live side-by-side availability of the rooms you wish to book.

Snapshot

This is exactly what you asked for.
One snapshot of availability of all the people and venues that you want to schedule.
We even have built in conflict resolution which will assist you in scheduling a time that everyone and every venue is available.

Call launching
via any provider

Our amazing plug-in can launch any video system via any bridge or MCU (including Telepresence) automatically meaning all the video sites are connected prior to the conference start time. Use your chosen video provider to do this, use us, or we can provide recommendation to some of the best video providers in the world. (We work with most of them.)

Virtual room
providers

Add your BlueJeans, Easymeeting, MS Lync or VidTel virtual meeting room details to your conference call invites.
This will allow everyone to connect using any video device (IP/H323, SIP, Skype, Google+ or MS Lync) on any network. That means any boardroom, any device, anyone.

Work orders
internal or external

Add catering, audio visual equipment or even housekeeping requirements to your booking via your internal
department or via a third party external provider.

In summary:
Schedule any one, any private or public room, on any device, using any software, anywhere, all via your Outlook client.
Don't use Outlook?
Web Based Solution
brochure Brochure View & download our Outlook plug-in brochure.
Download Download Download the whyGo Outlook plug-in here.
Enquire Enquire Interested in one of our scheduling products?