One of the great things about our global network of video conferencing and telepresence facilities is the way it can accommodate a meeting that includes someone who is not part of the WhyGo network. All you need to do is add your VidTel, MS Lync, BlueJeans, or Easymeeting details to your invites and those virtual meeting rooms connect to ours. That means anybody using Skype, Google+, MS Lync, SIP, or IP/H323 can join in the conversation.
Our Outlook plug-in launches any video system via any bridge or MCU, including Telepresence. You just ask us how and we will help you get all the connections checked before the meeting starts.
We work with most of the best video providers in the world, and our own network has over 3500 public venues. Our customers use this network and connect to others with help from our amazing global operation teams. With locations all over the world, there will be support for your meeting scheduling any time you need it, any time zone, any day.
Our video conferencing scheduling software is the best, and our support teams only make it better. You can add people, rooms (both public and private), and services of all types with one easy to use booking system. It’s great!
So, if you think you can’t use WhyGo’s Network, it’s time to find out why not. Explore the WhyGo website, then give us a call and we can answer your questions. Our technical support team can tell you if the systems or devices you are considering are compatible and how well they will connect to other venues. You might discover that all of them will work, because most of them do.
This question gets asked a lot because it is the way a lot of people function on the site. They have a list of preferred locations for all the parties involved, and it’s just easier for one person to book them all at the same time. So, the answer to the question is “yes.”
When you go to the WhyGo Video Conference facility booking system there will be an option for two categories of conference facilities, videoconference and telepresence. Both have a “book multiple facilities” option that brings you to a page that can be customized, site by site; for two, three, four, or five locations.
The multisite booking summary is easy to navigate. Every possible venue can be compared, from the number of guests it will accommodate to the type of equipment and services available. Both public and private rooms are included, allowing a complete menu of options to the booking party. Some sites have an automatic booking feature, allowing you to see all availability, others are non-automated.
Every feature of the WhyGo booking system has been carefully curated to be easy to navigate, but you also have access to 24/7 support via the global support teams. Since there are three scattered around the globe, you know someone is always alert to provide the support you need.
The multisite booking summary is a fairly new feature, and it is one that we added because customers asked for it. Try it out and tell us what you think of this option.
WhyGo’s Outlook Plug-In tool gives the ability to do pretty much anything you need to do when it comes to setting up video conferences with colleagues.
Pick the people
If your attendees are Microsoft Lync unified communications clients, Skype, or Google+ users and they are in your contacts, it’s a simple matter of point & click to get their name on the roster. Set the date, time, and duration of the meeting and pick the people you want to attend. The Snapshot feature helps you resolve scheduling conflicts and come up with the best meeting slot for everybody.
Select your venues
Click the button and view all the private and public meeting, video conference, or telepresence rooms available. Overwhelmed? No problem, there’s several ways to filter, search, and compare. A lot of users create lists of favorites and frequently used venues for regularly scheduled meetings. Any device that connects to the network will connect to your meeting but the quality of that connection is variable. Any room on the WhyGo network will have clearly stated capabilities when you schedule.
Choose your services
Do you need beverages available for all? Housekeeping services? Audio/visual equipment? Catering? In-house or third party, the Outlook plug-in gives you options. You can see at a glance what is possible in every venue and request what you need.
We are pretty pleased with our Room Scheduling Systems. We think that the Outlook Plug-in will give you exactly what you need, when and where you need it, and let you invite who you want to be there when you set up your next video conference.
Do It Yourself — DIY — is a popular mantra heard all around the world. Achieving a desired end goal successfully is appealing, and the satisfaction that comes from such an accomplishment is real. But should a video conference be DIY?
It depends on how important that video conference is and what your own tech skills and equipment is like. For example, self service virtual rooms in the cloud allow users to dial or connect into the same meeting space even if they are using different devices and connection speeds. Examples of virtual rooms are VidTel and Easymeeting. If you decide to use this method, it’s a good idea to get a lot of practice sessions in with friends who are tech-savvy and figure out where the pitfalls are. Then, when you use it to have a business meeting, make sure that colleague has also practiced and knows how to connect to the virtual room using their own device, software, and network.
A DIY option like Skype is another example of what would be available to the person who wants to try to go it alone. But you are limited to their fair usage policy, and it is best for groups of five or less. You also have to set up the meeting and make sure your space is professional. Every person on the call has to be able to deal with any problems.
Fortunately, you still have a lot of DIY options when you take advantage of the WhyGo network. It is easy to schedule your meetings using the online booking system. You can do your research, look at every available option, and be confident that any room on the network will have professional equipment and tech support.
With professional conferencing providers taking care of the connection details, you can put your expertise into presenting yourself and your business in the best light. Your energies will be invested in the things that only YOU can do yourself, and that’s the best DIY possible.