This question gets asked a lot because it is the way a lot of people function on the site. They have a list of preferred locations for all the parties involved, and it’s just easier for one person to book them all at the same time. So, the answer to the question is “yes.”
When you go to the WhyGo Video Conference facility booking system there will be an option for two categories of conference facilities, videoconference and telepresence. Both have a “book multiple facilities” option that brings you to a page that can be customized, site by site; for two, three, four, or five locations.
The multisite booking summary is easy to navigate. Every possible venue can be compared, from the number of guests it will accommodate to the type of equipment and services available. Both public and private rooms are included, allowing a complete menu of options to the booking party. Some sites have an automatic booking feature, allowing you to see all availability, others are non-automated.
Every feature of the WhyGo booking system has been carefully curated to be easy to navigate, but you also have access to 24/7 support via the global support teams. Since there are three scattered around the globe, you know someone is always alert to provide the support you need.
The multisite booking summary is a fairly new feature, and it is one that we added because customers asked for it. Try it out and tell us what you think of this option.
WhyGo’s Outlook Plug-In tool gives the ability to do pretty much anything you need to do when it comes to setting up video conferences with colleagues.
Pick the people
If your attendees are Microsoft Lync unified communications clients, Skype, or Google+ users and they are in your contacts, it’s a simple matter of point & click to get their name on the roster. Set the date, time, and duration of the meeting and pick the people you want to attend. The Snapshot feature helps you resolve scheduling conflicts and come up with the best meeting slot for everybody.
Select your venues
Click the button and view all the private and public meeting, video conference, or telepresence rooms available. Overwhelmed? No problem, there’s several ways to filter, search, and compare. A lot of users create lists of favorites and frequently used venues for regularly scheduled meetings. Any device that connects to the network will connect to your meeting but the quality of that connection is variable. Any room on the WhyGo network will have clearly stated capabilities when you schedule.
Choose your services
Do you need beverages available for all? Housekeeping services? Audio/visual equipment? Catering? In-house or third party, the Outlook plug-in gives you options. You can see at a glance what is possible in every venue and request what you need.
We are pretty pleased with our Room Scheduling Systems. We think that the Outlook Plug-in will give you exactly what you need, when and where you need it, and let you invite who you want to be there when you set up your next video conference.
Do It Yourself — DIY — is a popular mantra heard all around the world. Achieving a desired end goal successfully is appealing, and the satisfaction that comes from such an accomplishment is real. But should a video conference be DIY?
It depends on how important that video conference is and what your own tech skills and equipment is like. For example, self service virtual rooms in the cloud allow users to dial or connect into the same meeting space even if they are using different devices and connection speeds. Examples of virtual rooms are VidTel and Easymeeting. If you decide to use this method, it’s a good idea to get a lot of practice sessions in with friends who are tech-savvy and figure out where the pitfalls are. Then, when you use it to have a business meeting, make sure that colleague has also practiced and knows how to connect to the virtual room using their own device, software, and network.
A DIY option like Skype is another example of what would be available to the person who wants to try to go it alone. But you are limited to their fair usage policy, and it is best for groups of five or less. You also have to set up the meeting and make sure your space is professional. Every person on the call has to be able to deal with any problems.
Fortunately, you still have a lot of DIY options when you take advantage of the WhyGo network. It is easy to schedule your meetings using the online booking system. You can do your research, look at every available option, and be confident that any room on the network will have professional equipment and tech support.
With professional conferencing providers taking care of the connection details, you can put your expertise into presenting yourself and your business in the best light. Your energies will be invested in the things that only YOU can do yourself, and that’s the best DIY possible.
Many times, it is easy to put off figuring out how an unfamiliar service works, simply because you don’t have time to carefully read the explanation. We do offer help 24/7 with our global operations teams, but sometimes you want to do it yourself online.
Some of our customers find the Flash Demonstrations on our Resource page very helpful. The short tutorial showing how a feature works will often be exactly what you need to get you started in your videoconferencing experience.
Here is a list of tutorial offerings:
- Drop list search — finding your best options for public videoconferencing and telepresence facilities
- Post and zip code search — using addresses and zip codes as filters to find the facility closest to you or an attendee in miles or kilometers
- Google Map search — see your options for rental facilities on a map so you can tell if they are a reasonable choice
- How to make a booking — a simple guide through the process of booking a public videoconferencing or telepresence facility online
- Corporate Account – How to make a booking — step-by-step explanation of meshing your private telepresence or videoconferencing facility with our network of over 2,500 public rental facilities
- Re-Brand Accounts – Availability check feature — a demonstration of WhyGo’s unique Availability Response feature for our re-brand partners
- Room Owners – Calendar synchronization — public videoconferencing and telepresence room suppliers have several choices in synchronizing their calendars
A lot of folks would rather find out as much as they can about something before they call and ask questions; that way they know which questions to ask. Public videoconference and telepresence room rental is an important service for many all over the world and our Conferencing Advisors have answered many questions for those exploring this service. These short flash demonstrations offer one more way to help those who come to our site.