Video Conferencing Facilities

You heard it (read it) on the Grapevine

Video Conferencing Facilities

March 30, 2012
whyGo Gazette

The emergence of video conferencing as a popular medium of communication for businesses and individuals alike has facilitated the introduction of new facilities designed for customers to schedule a time to use prepared video conferencing and telepresence equipment for their work or personal endeavors. There are multitude benefits involved in the use of video conferencing; to name a few, you can save money spent on travel, cut down your carbon footprint, collaborate on your own schedule, and increase productivity. These video conferencing facilities are now all over the world, and finding one near you is as easy as using WhyGo's video conferencing room booking system.

Although WhyGo offers bookings by phone, e-mail, and even by fax, the in-site module for room bookings is one of the easiest tools you can use. You simply need to click on the country or continent where you're looking to find a facility and enter a small amount of information in order to find the closest ones to you. Booking them is simple because room owners and brokers have their schedules synchronized with WhyGo's database, meaning that you can see which time slots on which days are open. You can receive instant confirmation for any bookings that you have made so that you can be sure that everyone is ready to go.

When making a room booking, consider that you may want to set aside some amount of time before any scheduled meetings to familiarize yourself with the equipment. Being prepared is fundamental to holding a successful meeting, after all.

Check out WhyGo's booking system and experience video conferencing facilities the right way!

How Conferencing Facilities will keep up with a changing market

PC World recently published an article discussing how Logitech may be interested in using the upcoming iPhone 5 to implement its video conferencing software. While this is certainly an exciting innovation in the fields of technology and efficiency, a sophisticated and widespread company will have a better conferencing experience with the use of video conferencing facilities. Here are a couple of reasons why changes and developments in mobile technology will not affect the popularity and resourcefulness of facilities across the globe.

  1. Worldwide connection. Due to the difficulties associated with connecting mobile phone technology across countries and continents, the utility of video conferencing via cell phones is essentially limited to certain areas only. One of the major benefits of video conferencing facilities is their presence in over fifty major worldwide locations, and that's an offer that no other service can match.
  2. Data transfer and manipulation. Conferencing facilities allow you to use high-functioning PCs to send files and data to anyone else you're connected with, and they'll be able to work with that data themselves over at their own location. It's akin to passing papers across a table at a meeting, but even better, because everyone has their own copy and can make different changes to the information.
  3. Stable and fast connectivity. Although recent advances in mobile technology have shown impressive connection speeds in mobile phones, their reliability and usefulness can't compare to what video conferencing facilities have to offer. They promise a thoroughly capable broadband connection with minimal cut-outs or lag that help keep your video conferences uninterrupted and stress-free.

Video conferencing facilities are a unique tool for keeping your business connected and their usefulness will only grow as time goes on.

The Hidden Benefits Of Videoconferencing

Using a service like WhyGo videoconferencing room rental has some obvious benefits, but other hidden benefits are just as real though harder to measure. For example, the business traveler spends money on flights, hotels, food, and transfers but also experiences jet lag, wasted time, and added stress. Family and friends are affected by the absence of a loved one, and decisions are affected by weariness.

A trip to the other side of the world is an adventure, but it also takes many hours of lost sleep and exposure to poor air quality in enclosed spaces; a breeding ground for unfamiliar viruses encountered by an embattled immune system. A business traveler spends time preparing for the trip and more time recovering from the trip. Those days might as well be included in your consideration of time spent on the trip!

The actual ratio of face-to-face communication and trip time is an inequality that many miss seeing when they look at long distance business meetings. Other benefits that can also be missed are hard to measure:

  • less stress
  • less downtime
  • less sick time
  • fewer missed opportunities

Video conferencing is more than seeing a face in a screen. With added technologies, it is easy to achieve content sharing, presentations, white boards, secondary cameras, and more. You can connect computers for instant relay of materials while you talk, easier than making multiple collated copies and handing them out. Attendees in different time zones can be in the same conference without losing time at work or home.

Inexpensive video conferencing solutions

If you're in the market for a device and/or service provider that can connect you with sophisticated whyGo corporate account capabilities, you're probably shopping around a lot in an attempt to find the best deals around. With the wide range of available products and services, this can be a very confusing task. There are a couple of important points to consider about the overall cost of your planned video conferencing setup, so let's take a look at a few things to keep in mind.

First, it is highly likely that you already possess hardware capable of holding video chats. If you're the owner of a smart phone, mobile tablet such as the iPad or similar products, or a laptop computer, you're probably ready to go. If you own a desktop PC, all you need is a webcam and microphone to get started. Most video conferencing service providers have formidable systems prepared for most or all of these platforms. That being said, people with a little more of a budget might consider looking into the newest iterations of these products - for example, Apple's new iPad is built to handle some of the most sophisticated video conferencing software around.

The next step is determining the software. A number of free and inexpensive applications exist that can support your video chatting needs; Apple's FaceTime and Skype (now owned by Microsoft) are just two of many worthwhile examples. If you're looking for something a little stronger than that, however, you should expect to pay a decent amount of money. Cisco, Polycom, Toshiba, and many other companies offer various software that may fit your needs. Another important aspect to keep in mind is that if you are working for a company, they may already have a provider or a plan in place for a video conferencing system related to your work. With "Bring Your Own Device" in high popularity, any of the above mentioned products you may own would probably collaborate well with your company's plans.

Choose your video conferencing hardware and software wisely!

Reasons to adopt video conferencing in business

Businesses of all sizes are constantly on the look out for the most effective and inexpensive ways of communicating. Whether you work in a small office that employs only a handful of people or you are a part of an enterprise business with offices in regions all over the world, the fact of the matter is that there will always be a situation where you need to communicate remotely. Relying on phone conversations and e-mail correspondence can lead to stunted progress because of the limitations of these mediums. That's why a business of any size should consider investing in whyGo corporate account technology for their communications needs.

The options available

Video conferencing takes many forms. The options in the industry are nearly endless, and choosing the one that's right for your business means examining your needs, your budget, and your peers. One suggestion to start with would be to try out some of the current free video conferencing software tools such as Skype. Programs like these will run on a wide range of platforms and can connect a handful of people to one another with ease. Be advised, however, that the free programs tend to lack the same quality and consistency of the higher-end products.

If you've decided that a real video conferencing system is right for your business, you'll have to examine the market. Companies like Polycom, Cisco, Logitech, and a handful of others each have their own line of video conferencing products. They tend to range from smaller systems designed for smaller businesses all the way up to enterprise-grade software and hardware known as "telepresence," which tends to be the strongest type of tool on the market. Compare features and prices before making a decision.

Also keep in mind that many of these companies offer software specifically designed for mobile video conferencing. If you have employees who are on the go, it may be advisable to invest in systems that can be used on smart phones or tablets.

The alternative: Video conferencing facilities

Let's say you want to use video conferencing, but your business can't necessarily justify investing in expensive hardware or software. There's a solution for you already on the market that may be worth looking into. WhyGo is the world's largest online booking system for public and private video conferencing and telepresence facilities. You can schedule an appointment to go to a nearby facility where someone already has video conferencing tools set up and ready for you to use. WhyGo's system will help you locate the facilities nearest you. It's simple, less expensive, and beneficial for businesses who might not see themselves using video conferencing on a day-to-day basis. If you have a successful experience, you can plan to schedule semi-regularly - WhyGo has tools in place that make this as easy as can be.

You or your employees and peers may be hesitant to adopt this technology at first, but most people will find that it really makes collaborating and communicating remotely a lot easier. There are many things that just can't be expressed through text or audio-only communications. Try video conferencing out for your business today!

Remote Communication is Very Important

Remote communication has grown to become a very important part of both business and personal endeavors in the modern world. We are now expected to use all kinds of technology to connect and collaborate with people far away. Although this should be universally considered as a good thing, since new tools and systems make it possible for us to connect with an enormous range of places and people, it can be difficult to assess the best way to go about it in a given situation. When should you call instead of writing? Concerns such as these need to be addressed on a case-by-case basis. In the instance of video conferencing, it is important to weigh your options, your platforms, and your circumstances. Lets take a look at a couple of scenarios where whyGo corporate accountwould be right for you.

1. Business meetings. Video conferencing is commonly used for businesses of all sizes to connect with remote workers or business partners in order to provide a setting that mimics a physical conference room. Users can communicate more easily than if they were just on a conference call, and more work can get done. It is desirable in this instance to use laptops or personal computers rather than mobile devices or tablets, as you will want to be able to see a number of participants and you will want the quality of your audio and video to be as high as possible.

2. Education. One of the most innovative uses of video conferencing is its presence in the world of education teachers and lecturers around the globe are able to broadcast their classes and events through video conferencing to spread knowledge as far as possible. Consider collaborating with other educators, classes, students, and experts anywhere in the world to make the educational experience as strong as it can be.

3. Personal calls. If you're tired of just having a voice chat with your friend, family member, or loved one, consider using video conferencing to talk with them face-to-face. This scenario can benefit from nearly any video conferencing platform, including those found on mobile phones and tablets.

Choose the form of communication that works best for you video conferencing is a great solution in the right context!

Save money and choose to video conference

One of the biggest draws of technology is its ability to provide us with tools that make important aspects of our life easier. Automating certain activities and features allows for a more hands-off approach to handling things, and oftentimes, it can save money as well. Video conferencing is a great example of how technology can save people and businesses money in a serious way. It can be used in place of travel and other tools for communication to provide users with ways of communicating from the comfort of their own homes or offices.

If you're involved in a business that employees remote workers or has locations across a wide geographic range, you are probably well aware that it is important to find ways to effectively communicate and collaborate despite distances. Video conferencing is the best tool to accomplish this. It provides you with the option of having face-to-face interaction without spending money on travel. Whether it be gas in your vehicle, a plane ticket, a bus or train ride, or any other form of getting from point A to point B, travel costs money. Video conferencing can curb these costs almost across the board in many instances.

The same technology can also be used to save money in our personal lives. If you're trying to catch up with a friend or plan a party, consider staying in and connecting with a video chat instead of driving downtown to meet up for coffee. You'll both save money, it will take less time, and you'll get the same amount accomplished. It might not be as personal as an in-face meeting, but sometimes we need to mind our wallets and temper our expectations.

Video conferencing is a truly competitive alternative to travel and can stand to save you big bucks. Try it out today!

Save money with video conferencing

There are a wide range of reasons for people to adopt whyGo corporate account technology in their business and personal lives. It can improve communications across long distances, it can cut down on carbon emissions, and it can offer you a more intimate way of connecting with your friends and loved ones. But perhaps most importantly, video conferencing saves you money.

A real travel alternative

Everybody has noticed that travel is becoming more and more expensive. With the rising prices of gas, the cost of insurance, and a whole slew of other factors, it costs more for a simple daily commute as well as for a plane or bus ticket. Getting around is tough, but most people resign to the fact that it's a necessary evil and continue to pay the price. But what if you didn't have to pay?

Video conferencing helps people accomplish things they would have otherwise been traveling for day in and day out. More and more businesses are employing remote workers to get the job done from the comfort of their own homes. Instead of paying for office space, the business trusts that a worker will be able to accomplish his or her tasks remotely. Keeping in touch with peers and superiors through video conferencing makes remote work as simple as possible, and it's proven to be effective in a variety of environments.

Places other than businesses use video conferencing to cut down on travel costs, too. Court rooms and prisons are adopting the technology to connect inmates with hearings and cases on a regular basis in places all over the world. Some prisons are also offering video conferencing visitation, which both improves security and saves money spent on transportation. These are just a few of many examples wherein people are using video conferencing technology to save money.

What costs are there?

Of course, not every video conferencing service is free. If you want premium quality audiovisuals and high-end connectivity, you are going to have to pay some money. However, it should be noted that people who take advantage of the high-end video conferencing services are rarely paying out of their pocket to do so. If your business wants you to use it, they should be paying for it themselves and using it across all channels with other employees. It's generally a one-time payment for hardware and setup, and it almost always pays off in the long run.

For personal use, there are a number of free or near-free video conferencing services to choose from. Some of the most popular are Skype, recently acquired by Microsoft, and Apple's FaceTime. These services may not have the highest quality available, but they can still help you get a lot done, and they certainly provide a more "real" environment than a simple phone call.

Choose the video conferencing service that's right for you. Whether you plan to use it in your business or in your personal life to connect with others, you will find that your decisions saves you a substantial amount of money and opens up new opportunities.

Use video conferencing to save money

In these tough economic times, everyone is looking for ways to cut down on spending without sacrificing productivity and entertainment. Thankfully, innovative technology like whyGo corporate account is making this more and more possible every year. Let's take a look at how video conferencing can save you money in your business and personal life without causing you any other trouble.

It is common practice for people to travel for business. They take planes, trains, buses, and cars to get all over the world in order to meet partners, perform research, attend events, and much more. Unfortunately, travel is highly expensive, and it is also time-consuming. Consider using video conferencing to meet with remote parties and get work done without leaving your local area. The cost of a video conference is much lower than that of a plane ticket, and your'e also saving time by using it. There are video conferencing systems at nearly ever price level, so your options are numerous when it comes to choosing how to go about it.

Businesses worldwide have reported increases in profit and productivity thanks tot he effective use of video conferencing. Remote working and remote collaboration has been shown to be effective at both lowering costs and increasing production.

Video conferencing can also act as a substitute for travel in our personal lives. Many people are using free or inexpensive tools like Skype to keep in touch with friends and family when away from home. It's a great way to stay close without putting yourself in a tough position with money.

Use video conferencing and keep your wallet secure - it's effective and easy to use.

Video conferencing facilitates growth in remote work

It's no surprise that workers around the world are interested in being offered more flexible work schedules. In today's fast-paced world, it's becoming more and more important to be able to balance time between jobs, family, studies, and other consideration. With the growing popularity of video conferencing, the opportunity for flexible and remote work is becoming more and more prevalent. A recent article on the subject featured on OneStopClick looks at some data regarding remote work:

"During the last ten years, employees working from home has almost doubled from 21% to 40% and employers offering parents the chance to work flexibly has risen from 28% to 44%. However, UK workers would like their hours to be more able to fit around partners, children and the time and cost of commuting."

The article makes a couple of strong points on the subject, one of which is mentioned in the quote cited above. Remote working is doubly beneficial to employees because it cuts down on the costs of travel. Offering these types of schedules fosters a more positively  minded workforce and it has been shown to increase productivity as well. When people can make their own schedules and dictate from where they perform their duties, they will be more focused on the work.

Of course, video conferencing is still working to make its push into the mainstream. A Polycom executive cited in the article makes the prediction that this type of work will be the norm by 2022 - we will have to see how the next handful of years treats the industry and how businesses view the possibility for new work structures. Nonetheless, we hope that workers get more options for scheduling moving forward!

Using A Video Conferencing Facility

If you're in a business that employs remote workers or partners up with remote businesses and institutions to reach new goals, then you should always be on the lookout for communications solutions that optimize quality and minimize expense. The time and costs associated with traveling via automobile or plane are difficult to handle, and these forms of connecting with remote parties also contribute to environmental pollution. If you're looking for a comprehensive solution to these concerns that gives you and your business associates an easy way to team up, consider looking for whyGo corporate account to conduct a remote meeting.

WhyGo offers users a powerful online registration system that will help you locate facilities, schedule appointments, and confirm your registrations. Its easy-to-use interface lets every user select their approximate location in order to find a list of the nearest video conferencing and telepresence facilities. From there you can select your location of choice and view a calendar of available times for appointments. It's as simple as that - locate, schedule, and register.

Corporate users have the opportunity to schedule multiple bookings at once in order to streamline the registration process for the entire group. There are over 3,500 facilities documented in the WhyGo database - they're in locations all over the globe. The booking system is fully functional 24 hours a day, 7 days a week, so you can make your bookings whenever you need, wherever you are.

Consider using WhyGo's video conferencing and telepresence facility booking system for your communications needs!

Is Your Videoconferencing Room Getting Dusty?

Some businesses have gone to the trouble and expense of setting up a professional videoconferencing facility in their building because they recognize the need for an efficient way to host remote collaborations with colleagues. But if those meetings are scheduled once a month, there's a lot of time for the dust to settle on an unused investment.

WhyGo Reseller Solutions provides a way to turn that dusty space in your building into an income stream by becoming part of the global network of video conference room rentals. It's easy to do, and you have three options:

  1. add one of the WhyGo buttons or widgets to your website, or
  2. use our White Label booking system with your design, or
  3. our 3rd Party API integrates our inventory with your application

Each of these options has been carefully designed to provide a reasonable alternative to a dusty videoconferencing room. All come with the support of the WhyGo global team, available 24/7 all over the world so you can get help when you need help.

You recognized the growing use of video conference technology when you made the decision to equip a room for this use. WhyGo Reseller Solutions lets your business get a slice of the global meetings market, one that brought in over two hundred billion dollars last year. That's a pretty valid reason to explore the possibilities of turning your seldom-used video conference facility into a rental when it is convenient.

You have control over availability and your calendar, because it is your facility. You have all the advantage of WhyGo's decade of experience in this market. You have our support system, and you have a profitable way to keep the room in use instead of getting dusty.

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Venues listed 

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Video conference rooms 

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Registered users 

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